When your child has complex needs, every new person in their life — a substitute teacher, a new aide, a respite provider, an ER nurse — needs to understand them quickly. And you can't always be there to explain.
That's why we built the Student Profile Sheet: a single printable page that captures everything a caregiver needs to know about your child before they even say hello.
What's on the Profile Sheet?
The Profile Sheet is organized around the things that matter most in a care context:
- Communication methods — how your child says yes, no, asks for help, signals pain, or shows they're overwhelmed
- Preferences — favorite foods, drinks, snacks, activities, topics, and comfort items
- Sensory profile — sensitivities, dislikes, food restrictions, and motivators
- Care and mobility needs — eating assistance, bathroom support, positioning
- Behavioral support — early warning signs, calming strategies, what to avoid, and reinforcers
- Safety and goals — safety concerns, instructions, and goals you want staff to reinforce
- Parent notes — anything else the person caring for your child needs to know
Why this matters
Parents of children with autism, cerebral palsy, Down syndrome, or other complex diagnoses know the exhausting routine of onboarding new staff. You repeat the same information over and over — to new aides, substitute teachers, therapists covering for someone else, or anyone who shows up without context.
The Profile Sheet ends that. Fill it out once. Update it as your child grows. Hand it to anyone who needs it.
Alias support built in
Like all of Beetably, the Profile Sheet respects your privacy. Your child's profile can use any alias name. When you export the PDF, you can optionally enter their real name for that document only — it's never saved back to the system.
How to use it
Open any child profile in Beetably and click Profile Sheet from the action buttons. Fill in as much or as little as you want — every field is optional. When you're ready, click Save Profile Sheet, then use the Download PDF button to generate a clean, formatted document ready to print or share.
We recommend keeping a few printed copies in your child's backpack, with their therapy team binder, and wherever they spend time regularly.
