Beetably gives special needs families a secure place to log incidents, track IEP and IPP meetings, manage therapy teams, and build the paper trail they need to advocate for the child — or adult — they care for.
Basic plan from $5/month · Pro plan from $9/month
From daily incident logs to IEP meeting notes — Beetably keeps every detail organized and accessible.
Log incidents with severity, triggers, interventions, and outcomes. Attach photos or documents to any entry. Build a detailed timeline to share with doctors, therapists, schools, day programs, and anyone on the care team.
One tool for the whole journey. Mark each profile as a child or an adult and Beetably adapts — school terms become day-program and supported-employment terms, IEP and 504 give way to IPP / Regional Center, and the printable sheets and Emergency Card reword themselves for adult care.
Track every therapist, their hours, goals, and contact info. Log individual therapy sessions with notes so nothing falls through the cracks.
Invite a co-parent, grandparent, or caregiver to view or help manage a specific profile. Set view-only or edit access per person, and stay in control — change roles or remove access anytime.
Document attendees, goals discussed, decisions made, and next meeting dates. Never lose track of what was promised at any meeting.
Log Individual Program Plan meetings with California Regional Centers. Track your support coordinator, goals discussed, decisions made, attendees, and next IPP date — all encrypted and ready to export.
Track visits, providers, diagnoses, prescriptions, and follow-up actions. Export a full appointment history to a clean PDF in one click.
Generate a compact, printable emergency info card with diagnoses, medications, allergies, emergency contacts, and critical care instructions for first responders or new staff.
Enter your monthly authorized hours and Beetably divides them evenly across every active day. Lock specific days, mark sick or travel days, and the calendar rebalances automatically — no spreadsheets needed.
Record skill achievements, regressions, and progress across communication, motor, social, and cognitive domains.
Keep a record of every call with schools, doctors, and agencies. Document advocacy efforts and track case outcomes over time.
Generate professional reports with one click — a polished PDF, a multi-tab Excel workbook, or CSV. Share directly with doctors, therapists, schools, day programs, attorneys, and anyone on the care team.
Browse every incident, appointment, and meeting by month. Full-text search across all encrypted records lets you find anything instantly.
Use any alias name and approximate date of birth within the app — real details only appear when you export an official report, and are never saved. Pair with two-factor authentication and a full activity audit log to keep your account locked down.
Generate a printable one-page profile with communication methods, preferences, sensory needs, and calming strategies to share with any new caregiver or school staff.
Build a customizable end-of-day checklist for paras and aides. Print multiple copies for the week so nothing gets missed during dismissal.
Set an advance email alert before an upcoming IEP meeting, evaluation, or appointment — linked to your profile so you never miss a deadline.
No setup required. Your data is private and secure from day one.
Sign up with your email and choose a plan. Start logging immediately.
Set it up for a child or an adult, then enter diagnoses, medications, allergies, care team, and year-by-year history.
Log incidents, meetings, appointments, and calls. Export reports whenever you need them.
Pick the plan that fits your family.
Payments secured by Stripe. No hidden fees. Compare plans in full →
"Finally a tool built for parents like us. The IEP tracking alone saved me hours before our last meeting."
— Parent of a child with autism, California
"I can share reports with our pediatrician and school team in seconds. It's changed how we advocate."
— Special needs mom, Texas
"The phone log feature is a game changer. I have a record of every call with our insurance company."
— Parent of a medically complex child
Join families who use Beetably to stay organized and advocate with confidence.
Create your account →Plans from $5/month. Set up in under 2 minutes.
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